According to Title 9, Book 2 of Dutch civil code, every Dutch private or public limited company must prepare and deposit annual accounts with the Dutch Chamber of Commerce.

Deadline to deposit the annual accounts with the Chamber of Commerce
A company must file its annual accounts on time. The annual accounts must be deposited with the Chamber of Commerce within eight days after adopting the annual accounts in a shareholder’s resolution. The deadline for depositing the annual accounts depends on the legal structure of your business, but at the most this is within 12 months from the end of the financial year. We have the required software and certificates to assist with depositing of annual accounts with the Chamber of Commerce, we can also prepare the shareholder’s resolution.

We can assist with depositing annual accounts at the Chamber of Commerce

Required details of the deposited annual accounts
The annual reporting regulations offer exemptions with regard to the details and content of the annual accounts and the filing thereof. If and which exemption applies to a limited depends on the size of the company.

The four different sizes are micro, small, medium and large. At a minimum the balance sheet is to be deposited for a micro size company, from there the required details only increase per following size. In the table down below you can see which criteria will need to be met. A company falls into a certain category if it meets at least two of the three criteria in the table during two consecutive years.

€                                                            Micro                    Small                     Medium size                     Big

Assets                                                 ≤350.000             ≤6.000.000          ≤20.000.000                       >20.000.000

Net revenue                                     ≤700.000             ≤12.000.000       ≤40.000.000                       >40.000.000

Number of employees                 <10                        <50                        <250                                     ≥250

(< = less than, ≤ = less than or equal to,  > = more than, ≥ = more than or equal to)

An example of micro to small:
A company has assets on the balance sheet for an amount of €200.000 (micro), a net revenue of 5 million (small) and 5 employees (micro) in the years 2019 and 2020. The company therefore qualifies as micro as it meets two of the three criteria for two consecutive years.

In 2021 the company has assets on the balance sheet for amount of € 500.000 (small), a net revenue of 5 million (small) and 5 employees (micro). In this case the company meets two of the three criteria for a small company. However, the criteria for a small company has not yet been met for two consecutive years. Therefore 2021 will be considered a transition year and the company will remain micro in the year 2021. In 2022 if the company publishes figures that are considered small then that means that from then on the company will be considered small because now it has met two of the three criteria for two consecutive years.

Being considered micro, small, medium or large has consequences for the way companies have to detail their annual accounts and the filing thereof. Do you want to know which exemptions with regarding the organization of the annual accounts apply to your Limited? Don’t hesitate to contact us! We are happy to help. We offer a one stop shop for tax, accountancy and legal services.